Saturday, July 18, 2009

Gmail's Mail Fetcher

If you are like most people you have a few email boxes and it takes some time to check mail in all of the accounts. Gmail created by Google has the solution to this tedious task via Mail Fetcher. If you do not have a Gmail account, which is free, you can ascertain one at and set up Mail Fetcher once the account has been set up. This feature can be enabled to handle five email accounts. Once you sign into your Gmail account you have access to all the email accounts you added via Mail Fetcher without having to sign into them individually. The email accounts you would like to fetch the mail from must support POP (Post Office Protocol – a protocol used to retrieve email from a mail server1) access. If it is a Gmail account you must have POP access enabled under Settings in the Forwarding and POP/IMAP tab. Bear in mind also that some free email accounts do not allow POP access so this may not be a viable option for you. Contact your email service to find out if POP is enabled for your free account if you are having problems configuring the settings.

To set up Mail Fetcher, follow the below steps:
• Sign on to your Gmail account and click on Settings in the top right hand corner next to your email address
• When you are in settings click on the Accounts tab next to the General tab
• In the Get mail from other accounts section, click on Add a mail account you own
• In the pop up window, enter the full email address of the account you would like Mail Fetcher to fetch the mail from and click Next Step
• Mail Fetcher will populate the fields of POP Server and Port and what label the incoming mail will have. If you get an error, check with your email provider to get the correct server name and port.
• You have to decide which of the options, which are self explanatory, available on this screen you would like to enable. If you do not enable any, at least select Always use a secure (SSL) connection when retrieving mail
• Click on Add Account
• Once your account has been added, you will have the option of setting this new account as Custom From Address which allows you to create messages in Gmail and have them appear as if they were sent from your other email account. Isn’t this neat. Click Yes to set up this feature.

The above steps are quite easy and don’t take much time to set up this time saving feature. In the accounts tab you can see when your other account was last checked for mail. There is also a link where you can view the history of Mail Fetcher listing the date, and activity performed. Next to the View History link is a link Check Mail now where you can check for mail manually.

If for any reason you need to disable Mail Fetcher, follow the steps below.
• Sign on to your Gmail account and click on Settings in the top right hand corner next to your email address
• Click on the Accounts tab
• In the Get mail from other accounts section, click on delete next to the account you would like to disable and Mail Fetcher will now stop retrieving mail from that other account

Gmail has a Help Center where you can search the database if you have any questions not covered here. You can also check out the various other features Gmail has to save you time in using their email client at the links below.

I pray this information is of help to you and as always, email me with your topics and let’s have a good time learning together!

In His Service

Help Center

Help Forum

Gmail Blog

1What is POP? (2007). What is POP? -a word definition from webopedia           computer dictionary. In New York, NY: WebMedia Brands,           Inc. Retrieved July 17, 2009, from

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